PRIVACY NOTICE

SOUL TALENT LIMITED
Trading as Soul Talent
Company No. 16922448

Last updated: September 2026

Soul Talent Limited (“Soul Talent”, “we”, “us” or “our”) is committed to protecting your privacy and handling your personal information responsibly.

This Privacy Notice explains how we collect, use, store and share personal information when you visit our website, apply for representation, are represented by us, participate in an Agency audition or event, work with us professionally, subscribe to our communications or otherwise interact with Soul Talent.

Soul Talent Limited is the data controller responsible for the personal information covered by this Privacy Notice.

INFORMATION WE COLLECT

Depending on your relationship with Soul Talent, we may collect and process information including:

  • your name and professional or stage name;

  • email address, telephone number and contact details;

  • date of birth and identification information where necessary;

  • address and location;

  • Spotlight, IMDb and other professional profile information;

  • CVs, headshots, showreels, performance material and other professional materials;

  • social media profiles;

  • training, credits, skills and professional experience;

  • current or previous representation and relevant industry relationships;

  • availability and information relating to auditions, castings and professional engagements;

  • contractual, payment, banking, invoicing and commission information;

  • correspondence and communications with us;

  • photographs, video or other media where appropriate; and

  • any other information you choose to provide to us.

Where necessary, we may also process information you choose to provide relating to access requirements or other circumstances so that we can make appropriate arrangements for you.

HOW WE USE YOUR INFORMATION

We may use your personal information to:

  • provide talent representation and personal management services;

  • assess applications for representation;

  • administer Agency auditions, meetings and events;

  • submit represented clients for professional opportunities;

  • communicate with casting directors, producers, production companies, theatres, broadcasters, studios and other relevant industry professionals;

  • manage auditions, castings, availability and bookings;

  • negotiate and administer professional engagements;

  • prepare and manage contracts, invoices, commissions and payments;

  • maintain accurate Agency and client records;

  • manage our professional relationships with clients, prospective clients, suppliers and industry contacts;

  • respond to enquiries;

  • operate and improve our website and services;

  • comply with legal, regulatory, contractual, tax and accounting obligations;

  • protect the legitimate interests of Soul Talent, our clients and our business; and

  • send marketing or Agency communications where you have requested them or where otherwise permitted by law.

REPRESENTED CLIENTS

Where Soul Talent represents you, we process personal and professional information as necessary to provide our representation and management services.

This may include your professional profiles, CV, headshots, showreels, skills, credits, availability, contact details, casting information, correspondence, contracts, booking information, payment information and other information relevant to your professional career.

Relevant information may be shared with casting directors, producers, production companies, theatres, broadcasters, studios, advertising agencies and other appropriate industry professionals for the purpose of seeking, negotiating and administering professional opportunities on your behalf.

We may also use professional casting platforms, Agency-management systems and other services necessary to provide our representation services.

APPLICATIONS FOR REPRESENTATION & AGENCY AUDITIONS

If you apply for representation with Soul Talent or apply to attend one of our Agency auditions, we may collect information including your contact details, location, Spotlight profile, CV, headshot, social media profiles, performance material, professional experience, current representation and availability.

We use this information to assess your application, communicate with you and administer the application, meeting or audition process.

Submitting an application does not guarantee an audition, meeting or offer of representation.

Where you specifically agree, we may retain your application and submitted professional materials for up to 12 months so that we can consider you for future representation opportunities. Where this retention is based on your consent, you may withdraw that consent at any time by contacting hello@soultalent.co.

Where you separately agree to photography or filming at a Soul Talent Agency audition or event, selected photographs or footage may be used across our website, social media and promotional channels. Choosing not to consent to photography or filming will not affect the assessment of your application.

INDUSTRY CONTACTS, SUPPLIERS & PROFESSIONAL RELATIONSHIPS

We may process business contact information relating to casting directors, producers, production companies, creatives, suppliers, contractors and other industry professionals with whom we work or communicate.

This may include names, professional contact details, organisations, job titles, correspondence and information relating to our professional relationship.

We use this information to conduct and develop Soul Talent's business, communicate with industry professionals, manage professional relationships and provide services to our clients.

OUR LAWFUL BASES FOR USING YOUR INFORMATION

Under UK data protection law, we must have a lawful basis for processing personal information. Depending on the circumstances, we may rely on:

Contract — where processing is necessary to enter into or perform a contract with you, including providing representation services.

Legitimate Interests — where processing is necessary for the legitimate operation, administration and development of Soul Talent, including managing professional relationships, assessing prospective clients, seeking opportunities for represented clients and protecting our business interests, provided those interests are not overridden by your rights and interests.

Legal Obligation — where processing is necessary for us to comply with legal, regulatory, tax, accounting or other obligations.

Consent — where you have freely given us permission for a particular use of your information, including certain marketing, retention for future representation opportunities, or photography and filming where applicable.

Where we rely on your consent, you may withdraw it at any time.

SHARING YOUR INFORMATION

We only share personal information where reasonably necessary and appropriate.

Depending on your relationship with Soul Talent, information may be shared with:

  • Soul Talent Agents, authorised team members and contractors;

  • casting directors and casting teams;

  • producers, production companies, theatres, broadcasters, studios, advertising agencies and other prospective employers or engagers;

  • professional advisers, accountants and legal advisers;

  • payment and financial service providers;

  • professional casting and industry platforms;

  • Agency-management, technology, cloud storage, email and communications providers;

  • website, form and other service providers; and

  • regulatory, governmental or law-enforcement authorities where required by law.

We do not sell or rent your personal information.

THIRD-PARTY SERVICES

We use third-party services to operate parts of our business and website. These may include website hosting, application forms, email, Agency-management systems, professional casting platforms, cloud storage, analytics, communications and other business services.

These providers may process personal information on our behalf or otherwise process information in connection with the services they provide.

Where appropriate, we take reasonable steps to ensure that third-party providers handle personal information in accordance with applicable data protection requirements.

INTERNATIONAL TRANSFERS

Soul Talent works within an international industry, and some of our service providers, clients, industry partners or professional opportunities may be located outside the United Kingdom.

Where personal information is transferred internationally, we will take appropriate steps to ensure that the transfer is made in accordance with applicable data protection law and that appropriate safeguards are used where required.

HOW LONG WE KEEP YOUR INFORMATION

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including satisfying legal, contractual, accounting and regulatory requirements.

Retention periods vary according to the nature of the information and our relationship with you.

Where you are represented by Soul Talent, relevant records may be retained throughout our professional relationship and afterwards where reasonably necessary to administer continuing contractual or commission obligations, maintain appropriate business and accounting records, resolve disputes or comply with legal requirements.

Where you apply for representation or an Agency audition but do not become a client, we will retain your information for the period reasonably necessary to administer and conclude the application process. If you have specifically agreed that we may retain your professional materials for future representation opportunities, we may retain those materials for up to 12 months.

Information that is no longer required will be deleted, anonymised or securely disposed of as appropriate.

SECURITY

We take reasonable technical and organisational measures to protect personal information against unauthorised access, disclosure, alteration, loss or misuse. However, transmission of information over the internet can never be guaranteed to be completely secure.

MARKETING

Where you have subscribed or otherwise agreed to receive newsletters or marketing communications from Soul Talent, we may use your contact details to send those communications.

We do not rent or trade our mailing lists with other organisations or businesses.

Where we use a third-party email or communications provider, that provider may process information on our behalf for the purpose of delivering and measuring our communications.

You may unsubscribe from marketing communications at any time by using the unsubscribe option contained within the communication or by contacting hello@soultalent.co.

COOKIES & WEBSITE DATA

Our website and the third-party services used to operate it may use cookies and similar technologies.

Some cookies may be necessary for the website to function, while others may help us understand how visitors use our website or provide additional functionality.

Where required by law, non-essential cookies will only be used in accordance with applicable consent requirements.

You can manage your cookie preferences through the options made available on our website and through your browser settings.

YOUR DATA PROTECTION RIGHTS

Depending on the circumstances and the lawful basis on which we process your information, you may have the right to:

  • request access to the personal information we hold about you;

  • request correction of inaccurate or incomplete information;

  • request deletion of your personal information in certain circumstances;

  • request restriction of processing in certain circumstances;

  • object to certain processing of your personal information;

  • request transfer of certain information to you or another organisation where applicable; and

  • withdraw your consent at any time where processing is based on consent.

These rights are not absolute and may apply differently depending on the circumstances and our lawful basis for processing.

You have the right to object to processing based on legitimate interests in certain circumstances and to object to the use of your personal information for direct marketing at any time.

To exercise any of your rights, contact hello@soultalent.co.

We may ask you for reasonable information to confirm your identity before responding to a request.

The ICO specifically requires privacy information to explain applicable rights, and says the right to object should be brought to people's attention clearly and separately.

COMPLAINTS

If you have concerns about how we use your personal information, please contact us at hello@soultalent.co so that we can investigate your concerns.

You also have the right to make a complaint to the Information Commissioner's Office (ICO), the UK's data protection regulator.

Information Commissioner's Office — Make a complaint

CHANGES TO THIS PRIVACY NOTICE

We may update this Privacy Notice from time to time to reflect changes to our business, services, legal obligations or the way we process personal information.

The latest version will be published on our website. Where appropriate, we may also notify affected individuals of significant changes.

CONTACT US

If you have any questions about this Privacy Notice, how Soul Talent uses your personal information or you wish to exercise any of your data protection rights, please contact:

Soul Talent Limited
Trading as Soul Talent
Company No. 16922448
Email: hello@soultalent.co

Soul Talent Limited is the data controller responsible for the personal information covered by this Privacy Notice.

© 2026 Soul Talent Limited. All rights reserved.